Job Summary

Under supervision of the Acquisitions Librarian, manages and supervises the Acquisitions and Licensing Unit of the UC Davis Library, responsible for ordering, receiving and invoice preparation for material in physical and electronic formats, including, but not limited to monographs, serials, media, maps and government information. Activities include workflow oversight and direction of unit staff, managing transactions related to the expenditure of the Library collections budget, complex problem solving and project management, ensuring positive vendor relations, and maintaining the quality and accuracy of subscription, bibliographic and holdings records. Responsible for the acquisition of electronic resources licensed by UC Davis and local management of consortial titles acquired by the California Digital Library.

Apply By Date

March 26, 2025 at 11:59pm

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

Bachelor’s degree in related area and/or equivalent experience/training.
Minimum 3 years related experience in an academic library acquisition setting, or adjacent areas such as collection development or electronic resources management with some purchasing/procurement experience.
Previous supervisory/managerial experience.
Knowledge of the monographs and serials practices, including key issues related to electronic journals, web resources and licensing, in an academic library environment sufficient to assess workflows and procedures.
Effective supervisory and organizational leadership skills sufficient to manage a complex, specialized unit; ability to deal fairly and knowledgeably with respect to HR issues; and ability to interpret staff personnel policies and union contracts.
Organizational and planning skills and ability to determine priorities, delegate work and establish goals. Skills to interpret and apply policy and develop procedures. Knowledge of basic accounting principles.
Ability to foster a motivating and engaged environment. Ability to communicate effectively with a wide range of internal colleagues at various organizational levels as well as external contacts.
Writing, editing, and document management skills sufficient to update procedural manuals, prepare instructive communication, and clearly and concisely prepare performance evaluations, position descriptions, or employee development worksheets.

Preferred Qualifications

Demonstrated experience and knowledge of library tools and resources sufficient to do bibliographic searching, verification and problem resolution, including: an integrated library system (such as Ex Libris’s Alma), and a major bibliographic utility (such as OCLC).
Knowledge of project management principles, and skills sufficient to develop, initiate, and manage defined projects.
Skills working with enterprise financial systems sufficient to query transactions, interpret query results, and resolve problems.
Reading knowledge of a non-English language sufficient to recognize essential bibliographic elements of materials.

Key Responsibilities

35% – Organization and Management
30% – Electronic Resources Management
30% – Supervision
5% – Other Responsibilities as Assigned

Department Overview

The UC Davis Library is a hybrid digital and physical work environment that values collegiality, respect for one another, and ongoing personal and professional development.

The physical facilities of the library comprise the Peter J. Shields Library in Davis and the Blaisdell Medical Library at the UC Davis Health campus in Sacramento. For more information about the library, visit http://library.ucdavis.edu/about.

Position Information

Salary or Pay Range: $62,000/yr. – $109,000/yr.
Salary Frequency: Monthly
Salary Grade: Grade 20
UC Job Title: LIBRARY SUPV 2
UC Job Code: 006287
Number of Positions: 1
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): Monday – Friday, 8am – 5pm
Location: Davis, CA
Union Representation: 99 – Non-Represented (PPSM)
Benefits Eligible: Yes
This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit’s employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family’s needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

Standing – Occasional Up to 3 Hours
Walking – Occasional Up to 3 Hours
Sitting – Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs – Occasional Up to 3 Hours
Bending/Stooping – Occasional Up to 3 Hours
Squatting/Kneeling – Occasional Up to 3 Hours
Twisting – Occasional Up to 3 Hours
Climbing (e.g., stairs or ladders) – Occasional Up to 3 Hours
Reaching overhead – Occasional Up to 3 Hours
Keyboard use/repetitive motion – Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration – Frequent 3 to 6 Hours
Complex problem solving/reasoning – Occasional Up to 3 Hours
Ability to organize & prioritize – Frequent 3 to 6 Hours
Communication skills – Frequent 3 to 6 Hours
Numerical skills – Occasional Up to 3 Hours
Constant Interaction – Frequent 3 to 6 Hours
Customer/Patient Contact – Occasional Up to 3 Hours
Multiple Concurrent Tasks – Frequent 3 to 6 Hours

Work Environment

Candidates must already possess authorization to work in the United States to be considered.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Position requires working in close proximity to others, with frequent interaction and interruptions; frequent movement within the department and to and from other departments/areas; frequent shelving/retrieval of books and materials (weighing up to 10 pounds onto shelving ranging from 5 to 82″ high); very seldom movement of loaded book trucks (weighing up to 150 pounds) through work areas; operation of keyboard and computer equipment; reading fine print and computer screens; and communication in person, by video-conferencing software, email, or telephone.

Special Requirements

Please contact your recruiter with questions regarding which activities apply by position.

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

Head, Acquisitions and Licensing Unit, UC Davis